81st GCM Final Minutes
1. Safety briefing: The Safety Officer from Taj Gateway Hotel, Visakhapatnam briefed the GC Members in respect of Fire & Safety norms, emergency evacuations, assembly point and availability of medical attention, should this be required.
3. Adoption of Agenda:
The previously circulated Agenda forthe 81st GCM was adopted by the GC.
4. Granting leave of absence:
Leave of absence was granted to GC members who had previously conveyed their inability to attend the GC Meeting.
5. Welcome address by the President:
The President, Mr. C V Subba Rao, chairing the meeting, welcomed the Governing Council Members to the meeting.
Prior to commencing the proceedings, the President requested the Members to observe a one-minute silence as a mark of respect and prayer for Members who had passed away since the last GC meeting, namely Mr. Kalyan Bhattacharya, Mr. N R Murthy, Mr. Krishna Panicker & Mr. Rajendra Prasad.
6. Adoption of Minutes of 80th GCM:
The GC members adopted the Minutes of the 80th GC which was circulated earlier
Resolution No. 81.06.01
“RESOLVED that the minutes of the 80thGC meeting, as presented, are approved.
Proposed by Mr.C Sri Ramamurthy & Seconded by Mr. Kushal Roy
7. Foresight Group offer of Auditorium:
The President, Mr. CV Subba Rao briefed the GC about anoffer,to fund the renovation and upgrade of the auditorium at IMEI House, from Dr. Ravi Mehrotra, Executive Chairman Foresight Group, London, Chief Guest, at the event on 28 June 2019, to mark the Inauguration of IME(I)’s Full Mission Engine Room Simulator.
The GC deliberated on the matter and Members were invited , by the President, to suggest the overall level of financial contribution expected from Dr Ravi Mehrotra, beyond the cost of refurbishing the auditorium, that IME(I) could request for the naming the auditorium as desired.
It was decided, at the close of this agenda point, that a Committee consisting of Mr. K Shankar, Mr Rajeev Nayyer, Mr Kushal Roy and Mr Uday Purohit would work on a proposal to present to the Foresight Group, an offer from IME(I) to facilitate the renovation of the auditorium to a world class facility. The Proposal would present the views as to the Institute’s needs which may be more beneficial to the Institute .
The presentation, by IME(I) would include the expected contribution from the Foresight Group and the period over which this sum would be received by IME(I); a clarity with regard to the ownership of the auditorium continuing to remain with IME(I); the cost of ongoing maintenance and time frames up until when the auditorium would continue bearing the name “ Manju Mehrotra Hall”.
A suggestion was also received from Mr Rajeev Nayyer with regard to seeking a legal opinion in respect of the Terms and Conditions to be included in our MoU / Agreement with the Foresight Group. It was decided at the GC meeting that IME(I) should seek a minimum of INR 4 crores from the Foresight Group.
8. Kochi Property:
The 2.4 cents of land is however seemingly ‘disputed’ given an observation by the Village Officer, in July 2012, that the property with the extent of 2.4 cents (Survey No 1036/4) is “excess land” vested with the Government under the Kerala Land Reforms Act.
With the property in disuse, the IME(I) President, in 2018, formed a Building Committee
Following evaluation of the property (sans the 2.4 cent property) and advertisements, in December 2018, February 2019 and March 2019, for sale of the property, IME(I) received seven sealed offers which were opened on 30 March 2019.
Deliberations at the GC Meeting:
English translations of the two notifications from the Village Office (Government ownership of the land) and the Corporation of Cochin were not available at the time of the GC meeting at Vizag. Several questions were raised at the GCM which included a query as to why our advertisements stated that the offer of sale was for 7.8 cents of land when it was known that the 2.4 cents was disputed.
After much debate over the matter, and the lack of clarity on several issues, the GC appointed Mr. Uday Purohit and Mr. K Shankar to visit Kochi and seek further details; possibly seek an additional legal opinion and submit a way forward and a recommendation of how this matter could be dealt with. Mr Uday Purohit was entrusted with the task of reporting back to the GC post the abovementioned visit.
9. Closure of FCs:
The potential impact of the loss of revenue from the FCs, consequent redundancies and termination of leased office spaces, where applicable, as a result of the directive were discussed.
It was agreed that the HO, Nerul, could assist in the scanning of the (pending) documents relative to certificates issued by FC, Pune. To further progress this, FC Pune shall arrange to sift through, segregate and forward to us the supporting documents that need to be scanned and retained by FCs, in accordance with the directives as received from the DGS.
Once the required documents are received at HO, a third-party service provider would be engaged to scan the as received certificates and documents.
The documents shall be shredded, subsequent to scanning for retention for the required period.
10. Any other matter with the permission of Chair:
Mr. Kushal Roy, Chairman, Chennai Branch tabled a proposal with respect to a MoU between IME(I) Chennai Branch and HIMT, Chennai for the conduct of an annual Technical Seminar.
Mr. Roy briefed the GC Members of the possible levels of collaboration between the two organisations and the conduct of such seminars. It was emphasized that IME(I) Chennai branch would not involve itself in any financial matters with the organization of the seminar but would receive an honorarium of at least INR 1,00,000 /- (Indian Rupees One Lakh only) at the end of each seminar.
The GC agreed in principle to the proposal and it was further agreed that Mr. Roy would circulate a draft of the proposed MoU for approval of the GC.
11. Vote of thanks
The meeting ended with vote of thanks to the Chair. The Vice President Mr. Uday Purohit thanked all the members and contributors who had enabled the smooth proceedings of the GC.